Saudi Air Navigation Services Permits Officer Job in Jeddah, Saudi Arabia

SANS plays a vital role in ensuring safe and efficient flow of traffic in the Saudi Arabia Airspace. SANS provides additional services such as Aeronautical Publications, Search and Rescue and Aeronautical Communication, there is also a close coordination with numerous entities suchand adjacent ATC centers to ensure seamless and efficient transfer of traffic.

Moreover SANS is responsible for the provision, maintenance and operation of all Air Navigation and Operation of all air navigation systems such as communication, navigation and surveillance kingdom wide.

Permits Officer

Job Description

Role Purpose

Responsible for managing various types of security permits for SANS business requirements at airports and ensuring compliance with all security regulations. This role involves maintaining the permits system, verifying applications, coordinating with relevant authorities, and ensuring smooth issuance, renewal and cancellation of permits in accordance with airport security protocols and security affairs guidelines.

Responsibilities

Key Accountability Areas

Key Activities

Permits Management

• Issuance of multiple types of security permits for employees, contractors, visitors, and vehicles through the designated permits system in airports in a timely manner.
• Verify all documents submitted for permit applications to ensure authenticity and completeness.
• Monitor and track the validity and expiration dates of all issued permits to ensure they remain up to date.
• Proactively follow up with permit owners to confirm their intention to either renew or cancel permits before expiration.
• Process permits renewals promptly upon receipt of updated documents and compliance confirmations.
• Manage the cancellation process for expired or no-longer-needed permits, ensuring they are removed from the system and physically deactivated to prevent unauthorized access.

Compliance & Security Affairs Coordination

• Ensure all permits are issued in compliance with airport security regulations and internal policies.
• Liaise with airport security, aviation authorities and other security offices for permit-related matters.
• Regularly review and update permit procedures to reflect changes in security regulations and advise on process improvements.

Reporting & Documentation

• Generate and distribute regular and ad-hoc reports on permit issuance, renewals, expirations, and cancellations.
• Maintain comprehensive and up-to-date documentation of all permits for compliance, audit, and reporting purposes.

Customer Service

• Provide guidance and assistance to applicants on the permit application process and requirements.
• Establish notification processes to alert permit owners of their request’s status and upcoming expirations.
• Handle permit-related inquiries and resolve issues promptly.

Policies, Processes and Procedures

• Conduct day-to-day activities while ensuring compliance to policies and procedures
• Contribute to the identification of opportunities for continuous improvement of systems, processes taking into account leading practices, changes in business environment, cost reduction and productivity improvement

Qualifications

Knowledge and Experience

• No prior or minimum years of experience in airport security regulations and permit management systems or related field is required.

Education and Certifications

• A Diploma in General Administration or equivalent is required.